ACT by Sage 2007 Family of Products:  How To Change the Value of a Yes/No Field for Multiple Contacts

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Support Question:  How To Change the Value of a Yes/No Field for Multiple Contacts

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You wish to simultaneously change the value of a Yes/No field for a number of contacts
You can add or remove the check mark from a Yes/No field in multiple records by using the Replace Field function.

It is strongly recommended that you create a backup or a copy of the database before making this change. Refer to the following Knowledge Base Answers for detailed information:

Title: How to Back Up and Restore an ACT! 2007/2008/2009 DatabaseAnswer ID: 19211
Title: How to Back Up and Restore an ACT! 2006 DatabaseAnswer ID:
15206

Title: How to Back Up and Restore an ACT! 2005 DatabaseAnswer ID: 13857

Title: How to Save a Copy of Your ACT! DatabaseAnswer ID: 13898

Follow the steps below:

Create a lookup of the Contacts for which you wish to change the value of the Yes/No field.

For information on creating Lookups in ACT!, refer to the following Knowledge Base Answers:

Title: Advanced Lookup Features in ACT! 2006Answer ID: 15319

Title: Advanced Lookup Features in ACT!Answer ID: 14333
Click the Edit menu, and then click Replace. The Replace Data dialog box appears:

Click the Replace contents of drop-down arrow, and then click desired Yes/No field from the list.
Type true in the Value field if you wish a check mark to appear (or false if you wish to clear the check mark), and then click OK. The following Replace/Swap/Copy confirmation question appears:

Click Yes to implement the change for all the records in the current lookup. (You may need to Refresh the current view to see your changes.)

For File Repair and Data Recovery, visit File Repair / Data Recovery